Assignment 1: Procedural Email Message

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Write a procedural email message to employees reminding them of standard
operating procedures or organizational changes that take the form of
step-by-step instructions. Be creative, or use an issue applicable to your work
environment. (Example can be found on page 105, Figure 6-14, of the course

The message should take the form of an email; however, you will
submit your assignment to the online course shell.

The procedural message
must adhere to the following requirements:

  1. In
    terms of content:

    1. Introduce the main idea
      of the message in a concise, informative manner.
    2. Itemize three to five
      (3-5) key points with detail.
    3. Provide information
      about where and to whom questions should be directed.
  2. In
    terms of format:

    1. Use
      a descriptive title or heading.
    2. Use
      bullets to separate ideas and simplify reading.
  3. In
    terms of style:

    1. Include an appropriate
      and professional greeting / salutation.
    2. Begin statements with
      action verbs.
  4. In
    terms of clarity / mechanics:

    1. Ensure that there are no
      grammar or spelling errors.

Your assignment must:

  • Be
    typed, single-spaced, using Times New Roman font (size 12), with one-inch
    margins on all sides. Check with your professor for any additional

Submitting your assignment:

  • Submit your assignment
    through the online course shell only.

The specific course learning outcomes associated with
this assignment are:

  • Use
    writing process strategies to develop brief business documents, such as routine
    messages, bad news messages, and persuasive/sales messages.
  • Support ideas or claims
    in body paragraphs with clear details, examples, and
  • Organize ideas logically
    by using transitional words, phrases, and sentences.
  • Use
    sentence variety and effective word choice in written
  • Write
    clearly and concisely using proper writing mechanics. 

Grading for this assignment will be based on quality, logic / organization of
the email, and language and writing skills, using the following rubric.
here to view the grading rubric.

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